Who We Are

Heat All-Stars (“we,” “our,” or “us”) operates the website: https://heatallstars.com.
We are committed to protecting your privacy and ensuring transparency in how your information is collected and used.

Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, phone number, athlete information, and any details submitted through forms, registrations, or inquiries.
  • Technical Data: IP address, browser type, device information, and usage data.
  • Account Information: Login credentials and profile details (if applicable).
  • Communication Data: Messages sent via forms, email, or SMS.

Comments

When visitors leave comments on the site, we collect:

  • Data shown in the comments form
  • IP address and browser user agent string (for spam detection)

An anonymized hash of your email may be shared with Gravatar.
Gravatar Privacy Policy: https://automattic.com/privacy/

Media

If you upload images, avoid including embedded location data (EXIF GPS), as others may extract this information.

Cookies & Tracking Technologies

We use cookies to improve your experience. These may include:

  • Functional Cookies: Save login info and preferences
  • Session Cookies: Temporary cookies for site functionality
  • Analytics Cookies: Help us understand how users interact with the site

You may disable cookies in your browser settings.

Embedded Content from Other Websites

Embedded content (videos, images, etc.) behaves as if you visited the third-party site directly.
These sites may collect data, use cookies, and track your interaction.

How We Use Your Information

We use collected data to:

  • Provide and manage services (registrations, programs, etc.)
  • Communicate with you (email, SMS, updates)
  • Process payments and registrations
  • Improve website performance and user experience
  • Ensure safety, compliance, and fraud prevention

Who We Share Your Data With

We do not sell your personal information.

We may share data with:

  • Service providers (payment processors, email platforms like Mailchimp, SMS providers, etc.)
  • Website hosting and analytics tools
  • Legal authorities if required by law

If you request a password reset, your IP address will be included in the reset email.

SMS / Text Messaging Policy (TCPA Compliance)

By providing your phone number, you consent to receive SMS/text messages from Heat All-Stars for purposes including:

  • Registration updates
  • Scheduling changes
  • Billing notifications
  • Program reminders
  • Marketing and promotional messages

Message Frequency: Varies based on your interaction with our services
Message & Data Rates: May apply per your mobile carrier

Consent

  • SMS consent is not a condition of purchase
  • You must opt-in via forms, registration, or written consent

Opt-Out

You can opt out at any time by:

  • Replying STOP to any message
  • Contacting us directly at info@heatallstars.com

Help

Reply HELP for assistance or contact us at info@heatallstars.com

Data Use for SMS

  • We do not sell or share SMS opt-in data with third parties for marketing purposes
  • SMS data is used strictly for communication related to Heat All-Stars services

How Long We Retain Your Data

  • Comments and metadata: retained indefinitely
  • User accounts: retained until deletion is requested
  • Registration and business records: retained as required for legal and operational purposes

Your Data Rights

You have the right to:

  • Request access to your personal data
  • Request correction or deletion
  • Request a copy/export of your data
  • Withdraw consent where applicable

To make a request, contact us at: info@heatallstars.com

Where Your Data Is Sent

Visitor comments may be processed through automated spam detection services.

Data may also be processed by third-party services used to operate our business.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your data. However, no system is 100% secure.

Children’s Privacy

Our services are intended for parents/guardians registering athletes.
We do not knowingly collect personal data directly from children without parental consent.

Updates to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.

Contact Us

For any privacy-related questions or requests: